Save In - Save to the default NormalEmail.dotm template if you want the new Quick Part to be available in all emails and other Outlook items. But you may not bother about this attribute, as you'll never see it or use it. For this, click the drop-down arrow and choose Create New Category.ĭescription - optionally, type some text that describes the entry. If you have over 10 reusable pieces, it's a good idea to organize them in your own categories. Outlook can save entries in many different galleries, but generally you'll use Quick Parts and AutoText.Ĭategory - categories belong to galleries and you can regard them as kind of sub-folders for further grouping. Gallery - select the gallery in which you want the new building block to appear. So, if you want a specific entry to appear at the top of the list, you can prefix the name with a number or underscore, e.g. In the gallery, the names are listed in alphabetical order. Because a building block can be inserted by name, short and meaningful names can save you a lot of time. Name - type a unique name for your new Quick Part. Quick Parts attributesīy specifying the following details, you can better organize Quick Parts for your specific needs: Once a Quick Part is created, you can access and reuse it at any time from everywhere including emails, meeting requests, tasks, etc.
Outlook Quick Parts is a gallery of reusable pieces of content that you can quickly insert into your email messages as well as appointments, meeting requests, contacts, and tasks. Shared Email Templates - awesome alternative to Quick Parts.
How to insert a Quick Part into a message.Not only will they save you a surprising amount of time, but also introduce consistency and accuracy in your emails. Do you still do it the long and tedious keystroke way? In this case, you'll certainly find Quick Parts very useful. Like many Outlook users, you may often need to send the same text over and over again - new offers to your business partners, replies to prospective clients, reports to supervisors, and so on. The tutorial shows how to create reusable pieces of content for Outlook emails by using Quick Parts, AutoText and Shared Templates.